Pre-Application Meeting

Before any application is submitted, planning requires a meeting with the applicant and may include staff from the City’s Planning, Engineering, and other departments. This is required to discuss the proposed development and helps both the applicant and staff to determine what would be required to make your application reality.

To book a meeting please contact
(780) 929-8782 or email planning@beaumont.ab.ca

Application Submission

Once the applicant has submitted a subdivision application package including fees, Administration reviews the application for completeness. Once an application has been deemed complete, an acceptance letter will be sent to the applicant.

Application for Subdivision Package

Application for Building Condominium Package

Circulation of the Application

Once an application has been deemed complete, Administration will prepare a series of letters and maps that will be sent to stakeholders. Stakeholders include:

• External Referrals (provincial government bodies, school boards, utility companies, adjacent municipalities, etc.);
• Internal Referrals (Administration and Council); and,
• Adjacent landowners and interested parties

Stakeholders have a 30 days circulation period to provide comments and voice in writing any concerns or support for the application. The applicant will be provided copies of the comments received or a summary, and will be expected to address and rectify any issues that arise.

Application Evaluation and Recommendation

The application will be reviewed to ensure it is in compliance with the City’s Statutory Plans including the Land Use Bylaw. It will also be evaluated on criteria including accessibility to roads, water, storm water, sanitary services, and neighbourhood land uses.

Once all comments are received, Administration will prepare a report to the Subdivision Authority. This report outlines the specifics of the parcel and the proposal, and determines what conditions must be met before the subdivision can be endorsed for registration at Alberta Land Titles.

Subdivision Authority Meeting

The Director of Planning and Development is delegated as the subdivision authority. They have the authority to approve or refuse a plan of subdivision. The Subdivision Authority is required by the Municipal Government Act to render a decision on a Subdivision Application within 60 days of the application being deemed complete by Administration.

To see more information on past and present Subdivision Authority Meeting Agenda’s and Minutes, you can head to our Subdivision Authority page.

Subdivision Approval Extension

The applicant may request a time extension to the conditional subdivision approval if the conditions are not satisfied within the required 1-year period. Once this request has been submitted, Administration will circulate the application internally for review to ensure it is still in compliance with the City’s Statutory Plans and other planning related documents.

Once all comments are received, Administration will prepare a report to the Subdivision Authority to render a decision.

Application for Conditional Subdivision Approval Time Extension

Development Agreement

If you are subdividing a large parcel or multi lot subdivision, the City may require the applicant to enter into a Development Agreement with the City. Development Agreements are coordinated through the Planning and Development Department . The Development Agreement identifies issues that must be addressed before a plan of subdivision will be endorsed.

When a subdivision is approved by the Subdivision Authority or development permit is approved by the Development Authority, approval may include a condition that requires the applicant to enter into a Development Agreement with the City.

The Development Agreement is a legal agreement that ensures:

• Development is constructed in accordance with City of Beaumont standards;
• The Developer pays for the development’s share of the infrastructure that it will benefit from; and
• The municipality has secured applicable insurance and securities from the Developer when work on existing or new municipal improvements occur. 

The following process outlines the steps for executing a Development Agreement for the development of a subdivision. For information on executing a Development Agreement for a Development Permit (for a comprehensive commercial or multi-family site) please contact planning@beaumont.ab.ca for more information.

The Development Agreement process 

1. Conditional subdivision is approved by the Subdivision Authority or development permit is approved by the Development Authority and conditions require the applicant to enter into a development agreement with the City.
2. Developer submits Application for Development Agreement Request and applicable fee to the City at planning@beaumont.ab.ca. 
3. The City begins to prepare the development agreement and confirm the Developer’s categorization, as per the City’s Security Guidelines. The City’s standard Development Agreement templates are provided below.  
4. Developer submits engineering drawings to engineering@beaumont.ab.ca in accordance with the City’s General Design Standards. 
5. The City begins reviewing engineering drawings for approval. First review of engineering drawings can take up to six weeks to complete, with timelines varying depending on the project and quality of the submission. Multiple iterations of review may be necessary, depending on whether the City must request changes or clarifying information.
6. Engineering drawings are approved. 
7. Draft Schedule “F” – Securities is provided by the Developer for City’s Engineering Services to review and approve. 
8. The City starts the two-week internal circulation process of the Draft Development Agreement.
9. The City will provide the applicant with tentative amounts owing for securities and off-site levies. The amounts provided are subject to change through the Draft Development Agreement review process and will be considered official once the Development Agreement is executed.
10. The Draft Development Agreement is provided to the applicant for review. The applicant has up to 10 working days to complete their review in full and provide written confirmation to the City that the Development Agreement can proceed to next steps.
11. The City will sign and seal two copies of the Development Agreement. 
12. The City will send two signed and sealed copies of the Development Agreement to the Developer to sign and seal. 
13. The applicant sends one signed and sealed copy of the Development Agreement back to the City.
14. The Development Agreement is now executed. It will be registered on the parent parcel and all newly created titles.
15. In order for construction to commence, the Developer must provide the applicable securities, Certificate of Insurance, and meet any other conditions or requirements outlined in the conditional subdivision or development permit approval and Development Agreement. 
16. Work must proceed in accordance with the Development Agreement.

Please see City of Beaumont Security Guidelines for more information on securities categorization for Development Agreements. 

For more information regarding the development agreement process and what to expect, please contact planning@beaumont.ab.ca. 

Application for Development Agreement Request

Development Agreement Template (Category A)

Development Agreement Template (Category B)

Development Agreement Template (Category C)

Development Agreement Template (Category D)

Beaumont's General Design Standards

Security Guidelines

Schedule “A” – Letter of Credit Requirements

Schedule “B” – Development Bond Requirements 

Schedule “D” – Other Municipality Reference Form

Schedule “E” – Extension Application Form

Schedule "F" - Securities Template Form

Endorsement

The applicant must provide the City with a surveyed plan of what was approved. The plan must be completed by an accredited Alberta Land Surveyor. Once all the conditions of subdivision have been met and the endorsement application submitted, Administration will review and endorse the documents provided by the applicant that are required for land titles registration. The documents are then returned to the applicant’s surveyor or agent.

Application for Subdivision Endorsement Package

Plan Registration

Once all the documents have been endorsed, the application is ready for registration with Alberta Land Titles. It is the responsibility of the surveyor to register the plan with Alberta Land Titles. The applicant has one year from the date of conditional approval to meet all conditions of subdivision and apply for endorsement.

Addressing

The Planning and Development Department is responsible for street naming, renaming, addressing and readdressing. A municipal address allows others to quickly locate properties and buildings and is essential for timely emergency services response.

Caveat Postponement/Discharge Request

A caveat is a registerable document that serves as a notice or caution that a person or persons, other than the landowner, have an interest in the parcel of land. The City of Beaumont often uses caveats to notify the landowner of a specific City interest in the land.

To postpone or discharge a caveat, the landowner or designate must apply to the caveator for discharge. If you would like to request a caveat to be discharged from the City of Beaumont, please fill out the Request for Caveat Package. The City will review the request and if the City agrees that the caveat can be postponed or discharged, the appropriate documents will be sent to the applicant for registration at Alberta Land Titles. The City of Beaumont does not charge a fee for the preparation of these documents, but there is a nominal fee to register the documents at Alberta Land Titles.

Caveat Postponement/Discharge Request