The City of Beaumont wants to ensure activities and special events planned by the community are safe and successful. To help ensure public safety and quality of life for all residents, Special Permission Permits (SPP) continue to be required from the City for organized activities and/or special events that involve (but are not limited to):
- use of public property (e.g. city parks, streets, sidewalks, trails or open space)
- temporary structures (e.g. tents, stages or signage)
- relaxation or waiver of a city bylaw (e.g. amplified music and noise restrictions)
- food trucks and mobile vendors, beer gardens, and inflatables/bouncy castles
Event examples: parades, walk-a-thons or runs, concerts, fairs or markets, and public gatherings.
Outdoor sporting events (such as tournaments) and events held indoors at City facilities may also require a SPP.
It is the responsibility of the event organizer to obtain all necessary approvals for their event. The submission of the SPP application and any additional documents required does not guarantee approval. Contact the City’s Community Events team to discuss your event.
The SPP process includes a 2-step approval process:
Note: Processing time for SPP applications varies and requires a minimum of 7-10 business days. All event organizers are strongly encouraged to submit their application a minimum of 4-6 weeks before the event date.
SPP Process and Timelines
Step 1: Book Space
A rental contract may be required to hold a date for an event space. Organizers are to reach out to the applicable bookers for date availability as soon as possible. Beaumont Facilities Booking.
Step 2: Submit the SPP Application
Submit your application 4-6 weeks before your event. A member of the City’s Community Events team will act as liaison to internal departments and will advise whether tentative SPP approval has been granted or not. Based on the information provided in the application, internal departments will determine conditions, if any, that must be met before granting final SPP approval. All additional conditions will be outlined in the tentative approval; conditions may include additional insurance parameters, licenses and/or permits, and/or changes to the site layout.
Step 3: Apply for Other Permits and Licenses as Required
Please be aware that there may fees associated with permits, licenses, and/or other event element components.
Step 4: Provide Supporting Documentation
Submit the required supplementary documents, if any, to the Community Events Office.
Step 5: Final SPP Approval & Event
Once all outstanding documents are received and approved by the Community Events Office, final SPP Approval will be provided. Events are to take place as approved and organizers are responsible for the returning of City assets back to original conditions (if required).
Event planning resources
Our planning guidelines can help you plan a successful event.
For questions contact the City’s Community Events team at firstname.lastname@example.org.