Hosting & Booking Events

Beaumont welcomes special events in the outdoor public spaces of our community. Events should be well organized and appropriately supported from the planning stages right through to clean up.

Please note that outdoor public spaces cannot be reserved or booked for private functions but are available on a first come – first served basis.

Apply for Special Permission – Outdoor Events/Activities in advance of your event. Applications with the City of Beaumont, AHS, AGLC and other event-related organizations are taking significant time to process due to the large number of applications being received. If you apply for your Special Permission within four weeks of the event date you run the risk of not receiving approval.

You can book an event at the Ken Nichol Recreation Centre or the Beaumont Community Centre. For availability, please email facility.bookings@beaumont.ab.ca.

A special permission is a one-time exemption for a set period of time allowing for the temporary waiver or relaxation of a specific bylaw.

Several situations require special permission including:

• Any partial obstruction or closure of a public roadway such as:
  • a parade
  • a bin or POD placed on a municipal roadway used for moving, construction, renovation purposes or tree removal/landscaping purposes
  • landscaping material placed on the roadway
  • a block party,
  • a fundraising or “fun” run that crosses town roadways
  • street performance

• Any event planned to be held on Municipal (Public) Property that limits use by the public, requires a temporary structure (tent or stage etc.) or requires relaxation or waiver of a Bylaw such as:
  • private BBQ
  • private block party
  • concert or festival
  • bouncy houses
  • stage
  • special event tent

Special permission allows you to temporarily be exempted from specific aspects of specific bylaws which include but are not limited to:

• Noise Abatement Bylaw
• Parks and Facilities Bylaw
• Traffic Safety Bylaw

Open communication with City resources is crucial while planning your event or in regards to using a public roadway.  It ensures that all residents of the City are kept safe and that you have assistance from the City of Beaumont as it relates to keeping your participants safe. For example, parades often require road closures as well as a police or fire escort, it is important for the Fire Department, RCMP, and Municipal Enforcement to have prior knowledge of the event to ensure adequate staffing levels and to prepare alternate routes in case of an emergency situation.

The RCMP, Fire Department, Municipal Enforcement, Public Works, Building Services, Planning, Parks & Facilities, and Recreation & Culture are consulted when consideration is being given to grant a Special Permission. The City’s Events team will ultimately decide whether permission is granted after consulting the necessary parties. This ensures that all affected City resources are aware of the event/request so that they can plan accordingly, notify their staff, and ensure all necessary considerations are included in the Special Permission letter.

The form to apply for a special permission is available above. You can also submit the information required by email to events@beaumont.ab.ca or, in person or by mail to the City Office: 5600 49 ST, Beaumont, AB, T4X 1A1. Please send it attention to Community Events. Please include additional event documentation such as maps, insurance documents etc. to prevent any delays.

Please note: Additional permitting may be required in certain circumstances. For example, if you will be serving food at your event, you MAY need a health permit for food handling. The City of Beaumont is not involved in this process but will provide the contact information required.

We will acknowledge receipt of your request within 2 business days.

Processing time for special permission applications varies and requires a minimum of 15 business days and can take up to 8 weeks to fully process. As part of the special permission process, events frequently require additional permits (such as development permits, building inspections, sign permits and road closure permits) as well as the submission of additional documents (such as proof of insurance and notification to AGLC and/or AHS, etc.). All event organizers are strongly encouraged to submit their special permission application a minimum of 4-6 weeks before the event date.

Encroachment permits to accommodate bins, PODS, or landscaping materials, can typically be processed in 5-10 business days.

• Form: A Special Permission application form must be completed and submitted for all events occurring on public property in the City of Beaumont. Please submit completed applications to Community Events as soon as you can. The turn-around timeline is minimum 15 business days, and may take up to 8 weeks, depending on the nature of the request. Larger or more complex requests can benefit from notice given as far in advance as possible, as several areas of City administration are involved in notification and approvals.
• Site plan: A site plan is required before application processing can begin. Hand-drawn is acceptable. The site plan must show placement of all event items, including (but not limited to):
  • Tents
  • Food vendors
  • Stages
  • Tables
  • Waste receptables
• Insurance: Proof of Liability Insurance coverage is required when an event is taking place on City property, before an event application can be approved. A Certificate of Insurance naming the City of Beaumont as an additional insured in the amount of $2,000,000 (two million) is mandatory for all special events organized by volunteer groups/organizations/companies. The Certificate of Insurance should be attached to the permit application. Insurance companies typically provide this at no cost.
• Business licence: A City of Beaumont Business Licence may be required, if you are conducting business (for example: a food truck or selling goods, etc). Information on licences and the application process can be found on the Business Licence page.

The service or selling of alcoholic beverages in public places is regulated by Alberta Gaming, Liquor & Cannabis. A Special Event Licence from AGLC is required and a copy must be provided to the City of Beaumont before the event start date.

Events planning to have amusement rides and inflatables are encouraged to work with a third-party provider for insurance purposes. Requirements:

• Certificate of Insurance from the ride/inflatable provider with a minimum $2 million liability insurance naming the City of Beaumont as an additional insured is required. This is in addition to event insurance.
• All amusement rides and inflatables must be assembled, disassembled, inspected and operated in accordance with Alberta Elevating Devices & Amusement Rides Safety Association regulations.

Fireworks are not allowed in the City of Beaumont, unless the event is sponsored by the City. Municipal Enforcement can be contacted 24/7 for complaints about private fireworks displays.

City-sponsored fireworks displays are in accordance with the Alberta Fire Code and its regulations and in accordance with the OH&S Act.

Events planning to serve or sell food or non-alcoholic beverages should consults Alberta Health Services.

The hours of a special event are as approved in the Special Event Permit.

Events must comply with noise regulations in the Community Standards Bylaw. An exemption to this Bylaw may be included in the Special Permissions application.

Open fires may be allowed on land owned by the City of Beaumont for recreational purposes. These fires must be confined to a non-combustible pit or stove approved by the City of Beaumont Fire Department. Please contact the Fire Department to apply for a fire permit.

The City does not provide separate parking for events. Parking is based on a first-come, first-served basis. A parking and transportation plan is required for major events.

A Sign Permit is required to install a sign on a roadway or public property. Read more on the Commercial Permits page.

For more information please contact the Permit Clerk at 780-929-8782 or development@beaumont.ab.ca.

The permit form can be found:

Public-use tents larger than 100 square feet (10 square metres) and stages over 2 feet (60 cm) high require a development permit. Tents in campgrounds or in private yards do not need a permit.

For more information contact the Development team at 780-929-8782 or development@beaumont.ab.ca.

All waste and recyclables must be placed in appropriate containers. If such containers are not available the permit holder must remove any waste and recyclable materials at their own cost. The Community Events team can give you more information on ordering additional waste bins and waste removal.