Explore spring recreation programs! Registration begins March 16.
Business & Economy Bids & Procurement
Working with Beaumont is simple, fair and focused on results that matter to the community.
The City procures:
All purchases follow the purchasing policy and applicable trade agreements.
The way the City buys goods and services depends on a few factors including the total value of the purchase. Learn how to participate for the following purchase values.
The City follows a publicly advertised competitive bid process for all procurements of a value in excess of $75,000 (goods and services) and $200,000 (construction) on the Alberta Purchasing Connection (APC) website.
Go to APC to:
Vendors can register on APC free of charge. Once registered, vendors can select “City of Beaumont” from the list of contracting organizations to view the opportunities.
The City invites a minimum of three written quotes for the procurement values between:
The City invites verbal or written quotes from one or more vendors for procurements valued at less than $20,000 for goods and services and less than $30,000 for construction.
The City looks for the best overall value—not just the lowest price. When reviewing proposals, the following is considered:
Our goal is to choose partners who deliver quality, value and positive outcomes for the community.
The City of Beaumont is proud to support local businesses whenever possible. For purchases below trade agreement thresholds, preference may be given to local vendors, as long as they deliver the best overall value and align with City policy.
So you’ve been awarded a bid or selected as a vendor… what comes next?
It is important to have the proper documentation complete before work can begin. A purchase order (PO) is required to authorize the work. Vendors should not begin work until the City contact provides a PO number for the work.
Once the work is completed these PO’s must be identified on any invoices submitted to the City to process payment and be familiar with the payment terms outlined in the contract agreement.
Once delivery is complete, email the invoice to: payables@beaumont.ab.ca
Avoid delay by including in your invoice:
The City has a standard payment term of 30 days from the date of receipt of the invoice (Net 30) by Accounts Payable, unless otherwise agreed upon within a contract.
The City works best with vendors who demonstrate professionalism, accountability and a commitment to safety and ethical business practices. To remain in good standing, vendors are expected to:
In rare circumstances where these expectations are not met, a vendor’s eligibility to do business with the City may be reviewed. Vendors will receive written notice and an opportunity to respond before any disqualification is finalized. Decisions are reviewed by the Chief Administrative Officer.
As a municipality, the City of Beaumont follows these trade agreements:
This Policy has been established to define standards for the procurement of goods, services and construction contracts by the City of Beaumont.