An approved Special Permission Permit (SPP) is required before an event/activity may take place on City-owned property (i.e. parks, roads, parking lots, green spaces). An approved SPP is also required for the relaxation of a city bylaw. Examples: festivals, races, private block parties, parades, noise allowance, filming, increase to allowable number of pets (pet breeders) etc.
The SPP application has a 2-step approval process.
Step 1. After receiving a complete application and upon approval by city departments, applicants may receive a tentative approval which will outline additional requirements to be satisfied before the date included on the application.
Step 2. Once all requirements are satisfied, final approval for the SPP may be provided and the event/activity/permission may proceed.
Due diligence is required to ensure the event/activity/permission is safe, properly planned and that insurance/additional permit requirements are met. Depending on scope of the application, processing may take up to 8 weeks.
Average processing time is 7-10 business days once a COMPLETE APPLICATION has been received.
Review information on hosting an event in Beaumont.
Date range should include:--- The first day of install/load-in or event/activity/permission start date to, --- the last day of event/activity/permission or tear-down/load out.
If your event occurs on multiple dates over a season, please outline that information in the Description field below.
Provide a description of the request. Include details on all planned activities including (but not limited to) use of fire pits, inflatables, stages, mechanical rides, food trucks, BBQs etc.
Outline the time required for event set-up and tear-down including any additional days required for this purpose.
Provide the reason for requesting a bylaw relaxation (if required).
In addition to gaining approval to hold an event on public property, certain locations also require applicants to reserve the requested space with a formal booking.
If you are holding your event on or adjacent to, a sports field or in a city owned parking lot, complete the Booking Request Form in addition to this Special Permissions Permit application.
Applicant must contact Alberta Gaming, Liquor and Cannabis (AGLC) for the appropriate license. The applicant must provide a copy of the approved license to the Community Events office or the Final SPP Approval will not be granted.
Applicant is responsible to ensure that all proper health and safety requirements are met and all necessary health permits are in place in regards to food and beverages service. For more information, please contact the Leduc Public Health Centre at 780.980.4644 or https://www.albertahealthservices.ca/eph/page13999.aspx
Applicant is responsible to ensure that all vendors and event participants using portable or stationary preparation or cooking facilities meet the requirements of the Alberta Building Codes, Alberta Fire Codes and Alberta Health requirements.
A temporary business license will be required for all mobile vendors. For more information contact Economic Development at 780-929-3322 or https://www.beaumont.ab.ca/840/
Applicant must provide a copy of the approved business license to the Community Events office or the Final SPP Approval will not be granted.
Events with mobile vendors (food trucks, product sales etc.) will require a temporary business license. A temporary business license is not required if the vendor has a current, local business license. The cost of this temporary license can be viewed on the Fees & Charges Bylaw.
The Special Permission Permit applicant is responsible for obtaining a city Development Permit and for arranging underground line surveying via Utility Safety Partners (if required). Development permits take 2-3 weeks to process.
Applicant must provide a copy of the approved building permit to the Community Events office or the Final SPP Approval will not be granted.
Any tent that is installed for the purpose of cooking or warming food shall meet the requirements of the Alberta Building Codes and the Alberta Fire Codes.
For more information on obtaining a Building Permit contact the Building Services office at 780-929-8782 or firstname.lastname@example.org.
The city Land Use Bylaw 944-19 allows for temporary signs for special events. Please review pages #153-156 of Bylaw 944-19 for information on allowable and prohibited signs.
Sign permit questions can be sent to email@example.com.
The Special Permission Permit applicant is responsible for obtaining a Fire Permit.
For more information: https://www.beaumont.ab.ca/375/Beaumont-Fire-Services or 780-929-6185.
The applicant must provide a copy of the approved permit to the Community Events office or the Final SPP Approval will not be granted.
Proof of liability insurance coverage may be required prior to the final approval of your Special Permission Permit.
A Certificate of Insurance (COI) that names the City of Beaumont as an
additional insured for the amount of at least $2 million is mandatory for all events organized by volunteer groups/organizations/companies, and events with specific items (i.e. inflatable structures, mechanical rides, stages, tents etc.).
The COI can be provided after you submit this Special Permission Permit application. The Community Events office will contact you if insurance is required for your event and has not already been included with your application.
An additional permit is required if you are requesting a road/sidewalk closure. Road/Sidewalk Closure applications may take 20 business days to process.
An approved Road and Sidewalk Closure permit must be provided to the Community Events office or the Final SPP Approval will not be granted.
Beaumont’s noise restrictions are included in Bylaw #1024-22. Excessive noise is restricted between the hours of 11 pm to 7 am.
The Fees & Charges Bylaw 1029-23, outlines the service fees for Beaumont Fire Service and Municipal Enforcement.
Participation by RCMP, Beaumont Fire Service or Municipal Enforcement will not be guaranteed.
Application processing will not BEGIN until a site plan has been submitted. Processing may take 7-10 business days; this will not begin until both, the application and site plan, have been submitted.
Attach a site plan (hand drawn is acceptable) showing placement of all event items including but not limited to: tents (with size noted), food vendors, stages, tables, waste receptacles etc. Site plan can also be sent by email: firstname.lastname@example.org.
If applicable, include a map of the intended route.
Based on the scope of the event the applicant may
also be required to submit detailed plans for security services, emergency services, emergency response, parking/transportation and any other requirements as per the City’s discretion.
Application processing will not BEGIN until plans are received.
Application processing will not BEGIN until plans are received. Plans may be emailed: email@example.com.
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